Admin to CEO

We at FutureWorks Media are seeking a highly organized, proactive, and dynamic Admin Assistant to the CEO. In this role, you will be responsible for providing comprehensive support to the CEO in a high-growth, fast-paced environment. This position requires exceptional communication skills, attention to detail and the ability to handle sensitive information with discretion. You will play a critical role in ensuring the smooth operation of the CEO's daily activities, including scheduling and correspondence.

• Manage and maintain the CEO’s calendar, appointments, travel arrangements, and correspondence.

• Prepare and review documents, presentations, and reports for executive meetings and external engagements.

• Act as a liaison between the CEO and internal/external stakeholders, ensuring timely and accurate communication.

• Coordinate executive meetings, board sessions, and leadership events — including agenda preparation, minute-taking, and follow-up actions.

• Handle confidential information with discretion and maintain strict confidentiality in all matters.

• Support project management initiatives and track progress on key organizational priorities.

• Conduct research and compile data to support executive decision-making and strategic planning.

• Draft communications, memos, and briefing materials on behalf of the CEO.

• Assist in monitoring operational performance and follow up on deliverables from senior management.

• Represent the CEO’s office with professionalism and integrity, both internally and externally.

Required Qualification:

• Bachelor’s degree in Business Administration, Management, or related field (Master’s preferred).

• Minimum of 5–8 years’ experience in executive or senior administrative support, preferably at the C-suite level.

• Excellent communication, writing, and interpersonal skills.

• Strong organizational and time-management abilities with keen attention to detail.

• High level of discretion and professionalism in handling sensitive information.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools (Teams, Slack, Asana, etc.).

• Ability to work independently, anticipate needs, and take initiative.

Key Attributes:

• Proactive: Takes initiative and anticipates the needs of the CEO before they arise.

• Detail-oriented: Pays close attention to details, ensuring accuracy and thoroughness in all tasks.

• Adaptable: Able to work in a fast-paced, ever-changing environment.

• Problem-solver: Can think critically and provide solutions to challenges that may arise.

• Strong Interpersonal Skills: Ability to work well with a diverse group of people and maintain positive relationships.